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Event Host *
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Has the event been co-sponsored with Jacksonville University before?
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I understand that co-hosted events require an on campus contact. I agree to be onsite for the entire event including set-up and tear-down. *
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My department guarantees timely payment of all charges or fees incurred by the co-sponsored organization. In the event the co-sponsored group fails to pay associated charges, my department agrees to be financially responsible for payment. *
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A certificate of insurance will be required adding Jacksonville University as additional insured. Any non-JU Affiliate must provide a Certificate of Insurance (COI). If no insurance is available, the University can generate a quote to obtain. *
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Event Information
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Event Type *
Check all that apply.
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Who is the benefactor of this fundraiser?
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ADD COPY: Reduced facilities fee.
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Is additional setup or breakdown time needed?
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Is this a single (one-off) event or a series of events?
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Is this a first-time event, or has it been previously held?
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Is this event on Jacksonville University's campus? *
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Do you know how you would like the space set up?
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Does your event have a program?
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What resources do you need to support your speaker/program?
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Do you have audio or video needs? *
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If the event is after normal business hours, there will be a charge for A/V support with a 4-hour minimum.
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Is this event open to the public? *
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Would you like this event added to the JU campus calendars? *
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On which internal JU calendars would you like this event to appear?
Check all that apply.
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Will this event be ticketed?
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Do you need tables for check-in?
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Is there a fee for entry?
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Do you need to utilize the JU ticketing system?
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Will there be guests under the age of 18 years old? *
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I understand that level-two background checks are required for anyone interacting with minors on the JU campus. *
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Will you have catering? *
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Due to University contracts, all catering must go through Aramark Services, our on-campus catering vendor. *
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Please note, you must contact Aramark to coordinate menu, costs and any other catering needs for your event.
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Will alcohol be served? *
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Will you need reserved parking spaces? *
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Will additional security be needed? *
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Are you requesting the attendance or participation of President Cost? *
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What kind of participation are you requesting?
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Are there other speakers?
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Can a different Jacksonville University representative fill this role?
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Would you like to extend an invitation to Mrs. Cost?
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Audience Details
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Audience / Attendee Category *
Check all that apply.
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Will news media be in attendance?
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Specifically, is there anything the President needs to be prepared to address? Are there questions you expect him to be asked?
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Private media time with President Cost requested?
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Event Marketing
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Will you need marketing services for this event?
Please note: Marketing services require a 4-6 week advance notice.
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What marketing services for this event are you interested in?
Please note, the services provided will be determined by the goal of the event, audience size, timing and budget. A meeting with marketing will be necessary to determine an agreed on scope of services.
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Miscellaneous
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